Job Summary

Galapagos Federal Systems LLC is looking for an enthusiastic, well-qualified individual to fill the Program Manager position. This role offers the opportunity to work with a diverse and talented group of individuals committed to driving success.

The Program Manager provides strategic and operational oversight of IT financial management, procurement coordination, and program execution support for Maui SPAM. This role serves as the primary liaison between the Program Control Office and the Information Technology (IT) team, ensuring accurate funding documentation, disciplined budget execution, and successful delivery of critical IT initiatives.

The Program Manager is responsible for ensuring fiscal compliance, life cycle asset management, and timely execution of projects in accordance with federal financial regulations, DoD procurement standards, and Unit guidelines. The position requires strong coordination across stakeholders to maintain transparency, accountability, and mission readiness.

Key Responsibilities

The IT Program Manager will:

• Prepare, review, and submit all required funding documentation, including 7600B forms and MIPRs, ensuring 100% accuracy and on-time submission in accordance with Unit guidelines
• Coordinate funding package submissions to the IT procurement intermediary office, ensuring no rejections due to errors or omissions
• Support development and delivery of the annual IT budget, including quarterly updates in coordination with Program Control and IT leadership
• Prepare and submit Unfunded Requirements (UFRs) and Quad Charts to ensure transparency and accountability in IT financial management
• Serve as the primary liaison between the Program Control Office and the IT team, ensuring seamless communication and fulfillment of all data requests within five (5) business days
• Provide program management support for critical IT initiatives as directed by the CIO, including project planning, schedule management, budget oversight, risk management, stakeholder coordination, and execution monitoring
• Ensure all assigned projects are delivered on time and within approved budget parameters
• Support lifecycle management of IT hardware and software assets, including maintaining a comprehensive inventory and identifying procurement needs
• Obtain vendor quotes within five (5) business days of identifying procurement requirements
• Conduct ongoing tracking and weekly coordination with procurement vendors to monitor quote status, orders, and delivery timelines
• Maintain audit-ready documentation and ensure financial and procurement traceability

Skills and Experience

The IT Program Manager must have:

• Active Top Secret security clearance
• 5+ years of experience in program management, IT financial management, or federal/DoD budget execution
• Experience preparing and processing funding documentation such as MIPRs, 7600B forms, and interagency agreements
• Knowledge of federal financial management regulations and DoD procurement processes
• Demonstrated experience managing multiple IT projects within defined cost and schedule constraints
• Experience supporting senior leadership (e.g., CIO, Program Office, or equivalent)
• Strong understanding of budget formulation, execution tracking, and financial reporting
• Experience in project planning, schedule development, cost control, and risk management
• Experience with IT hardware and software lifecycle management and vendor coordination
• Strong analytical skills with exceptional attention to detail and quality control
• Ability to communicate effectively with cross-functional stakeholders and produce executive-level reports and briefings

Education and Certifications

The IT Program Manager must meet the following:

Required

• Bachelor’s degree in Business Administration, Public Administration, Information Technology, Finance, Project Management, Or related discipline

Preferred:

• Master’s degree in Business Administration (MBA), Public Administration (MPA), IT Management, or related field.
• PMP (Project Management Professional)
• CAPM (Certified Associate in Project Management)
• PgMP (Program Management Professional)
• DAWIA Certification (Program Management or Financial Management)
• Certified Government Financial Manager (CGFM)
• ITIL Foundation or higher
• CompTIA Project+
• Certified Information Systems Security Professional (CISSP) (if supporting classified IT programs)

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.